1. Who this notice is for
This notice applies to healthcare candidates, hospital representatives, partners and other people who use the Matchbox website, candidate portal or recruitment services.
2. Information Matchbox may collect
Candidate information
- Contact details and identity-verification information.
- Qualifications, professional registration, skills, employment history and career preferences.
- CVs, certificates, experience letters and other role-relevant documents.
- Applications, screening notes, interview progress, offers and joining updates.
Employer and website information
- Hospital or organisation details and representative contacts.
- Hiring requirements, role criteria and recruitment feedback.
- Website enquiries and basic technical or usage information.
3. Why information may be used
Matchbox may use information to create and maintain candidate profiles, identify potentially relevant roles, manage applications and recruitment stages, respond to enquiries, support hospital hiring, protect the platform and meet legal obligations.
4. When candidate information may be shared
Candidate information may be shared with a relevant prospective employer or an authorised recruitment partner for a genuine recruitment purpose, in line with the consent and choices presented to the candidate. Matchbox should not sell candidate personal information as a contact database.
5. Documents and sensitive information
Matchbox should request only documents needed for the applicable recruitment stage. Candidates should avoid uploading unrelated financial, medical or other sensitive information unless specifically required and explained.
6. Retention and security
Information should be retained only for as long as needed for the stated purpose, an ongoing candidate relationship, a legal requirement or the resolution of a dispute. Matchbox intends to use access controls, secure hosted systems and reasonable organisational safeguards, while recognising that no online system can promise absolute security.
7. Your choices
Subject to applicable law, a person may ask to access, correct, update or delete personal information; withdraw consent for future processing; or raise a concern about how information is handled. Some information may need to be retained where law or an active dispute requires it.
8. International pathways
If international recruitment becomes active, destination-specific notices should explain any necessary cross-border sharing with regulators, employers, immigration advisers or verification providers before that information is used.
9. Contact
Matchbox will publish the responsible privacy contact and operational address before public data collection begins.