1. Who we are and how to contact us
Matchbox is a proprietorship operated by Shivaji Dube. Our operational address is 320/2/2B Jaiwantai, Lohegaon, Pune 411032.
Shivaji Dube currently manages privacy and consent requests. Email info@mymatchbox.in to ask a question, correct your information, withdraw permission or request deletion.
2. Information used for recruitment
Candidate information may include contact details, CVs, qualifications, professional registration, skills, experience, career preferences, applications and recruitment progress. If you take a Role-Fit assessment, this may also include your responses and results linked to your profile.
Employer and college enquiries may include organisation details, coordinator contact information and hiring, internship or partnership requirements. Recruitment facilitators or managers receive enquiries and use this information to respond and coordinate relevant next steps.
Provide only information relevant to your enquiry or recruitment stage. Do not send unrelated medical, financial or identity documents. Ask us why a document is needed before providing it if you are unsure.
3. Permission before hospital sharing
Our agreed approach is to obtain your written permission by email before sharing your identifiable profile with a hospital. The request should identify the hospital, role, location and information to be shared. Creating a profile is not blanket permission to send it to hospitals.
Profile sharing and Role-Fit sharing are separate choices. An unclear or missing reply is not permission. Read Candidate consent for the email process and your options.
4. Role-Fit information
The recruitment team can review Role-Fit results to support a discussion about relevant opportunities. Sharing results with a relevant hospital requires your separate permission.
The Staff Nurse Role-Fit pilot is a development and discussion aid. It is not a clinical competency assessment and does not guarantee selection or employment. Review the purpose, limitations and consent shown on the assessment page before taking part.
5. Recruitment updates and optional promotions
Recruitment communication may cover your enquiry, profile, opportunities you are considering and application progress. Promotional messages are optional and should have a separate choice. Email info@mymatchbox.in if you want to change your communication preferences or stop promotional messages. The recruitment team records promotional opt-outs in the candidate record before future campaign sends.
6. Website analytics and campaign attribution
If you choose Allow analytics, Matchbox uses Google Analytics to measure website visits, page use and clicks to candidate, employer, college, job and Role-Fit journeys. Campaign parameters such as source, medium and campaign may be retained in your browser and passed to the relevant destination so Matchbox can understand which campaign led to an enquiry or registration.
Matchbox does not intentionally send candidate profile details, form-field contents or Role-Fit answers to Google Analytics. You can decline analytics when asked. Your choice is stored in your browser and can be reset by clearing this site's browser storage.
7. Services supporting the process
Matchbox uses Zoho Recruit for candidate records and recruitment, Zoho Forms for enquiries, and email for communication and written sharing permission. The recruitment mailbox is jobs@mymatchbox.in, accessed through Gmail. Read the notice and consent presented by each service when you use it.
Role-Fit results are delivered to Matchbox's assessment system. Matchbox verifies the candidate profile association before recruitment use. Check the delivery status shown after submission and contact us if it reports a problem.
8. Keeping information
We intend to maintain candidate profiles while candidates wish to stay associated with Matchbox, so they can seek support for a future job change. Assessment information should be used only while relevant to recruitment. Employer and college enquiry records should be reviewed when the requirement is fulfilled or cancelled.
Matchbox currently handles retention and deletion reviews manually across relevant active systems, mailbox copies and available backups. Automatic deletion is not enabled, and removal timing can differ between systems. Contact us to end your association or ask about information held about you.
9. Your requests and withdrawal
You can ask us to access, correct or delete your information, change your preferences, withdraw sharing permission or raise a privacy concern. Include enough information to locate your record; do not send identity documents unless we explain why they are needed. We may need to verify that a request relates to you.
Withdrawal applies to future sharing. It cannot undo information already disclosed to a hospital. Tell us if you need help following up with a previous recipient. We cannot promise that another organisation has deleted its copies without confirmation.
Some limited records may need to be retained for an applicable legal obligation or a dispute. Active records, downloaded copies and provider backups may have different removal processes. These details must be checked when responding to a deletion request.
10. Future international pathways
Expressing interest in another country does not mean a vacancy or pathway is active. Before any future international sharing, the relevant destination, recipients, purpose and additional choices should be explained to you.